Office Assistant - İstanbul

Ref No: 108.798

Our client, a rapidly expanding company with a strong global footprint, is seeking a highly organized and proactive Secretary to join their Istanbul office. This position offers an exciting opportunity for a motivated professional who thrives in a fast-paced environment and is committed to supporting executive-level operations with precision and professionalism.

Key Responsibilities

Document Flow Management
• Manage incoming correspondence, including registration and distribution to relevant stakeholders.
• Assess the urgency and priority of documents, delegating as necessary.
• Prepare documents for the CEO’s review and signature.
• Handle outgoing correspondence, ensuring timely dispatch.
• Edit and proofread documents when required.
• Maintain and update the Power of Attorney (PoA) matrix; prepare PoAs with managerial approval.
• Ensure timely approval and execution of contracts and other documents (both digital and hard copy).
• Provide guidance and training to employees on document flow procedures.
• Perform technical tasks such as printing, scanning, copying, binding, and laminating.
• Coordinate visa applications for Management, employees, and partners.
• Organize internal corporate events and meetings.
• Arrange participation of Management and employees in external events.
• Maintain and update the company’s partner database.
• Manage the preparation and delivery of holiday and congratulatory messages.
General Administrative & Organizational Duties
• Answer and redirect incoming calls to the appropriate parties.
• Perform receptionist duties as needed.
• Provide local support for workplace Safety and Health functions.
• Advise employees on administrative processes.
• Coordinate internal communications, including newsletters.
• Manage office procurement and inventory of supplies.

Qualifications

• Bachelor’s or Master’s degree.
• Advanced proficiency in MS Office applications.
• Strong analytical and organizational skills.
• Professional, approachable, and composed demeanour with strong stress management abilities.
• Fluent in English,Turkish and Russian (written and verbal).

If you are interested in this challenging position we are looking forward to receiving your comprehensive application for ref.no. 108.798 preferably through our ISG career portal or via email.

Visit isg.com/jobs/search - here you can find new job offers every day.