Our client, a rapidly expanding company with a strong global footprint, is seeking a highly organized and proactive Secretary to join their Istanbul office. This position offers an exciting opportunity for a motivated professional who thrives in a fast-paced environment and is committed to supporting executive-level operations with precision and professionalism.
Responsibilities:
General administrative and organizational activities:
- Providing administrative support to the General Manager (working as part of a team with another assistant), including calendar management, travel and visa support, document flow, and occasional personal tasks.
- Providing occasional business support such as preparing minutes of meetings (in Russian, English, or Turkish), presentations, reports, etc.
- Consulting employees on administrative matters.
- Organizing internal communications (e.g., information newsletters).
- Managing office procurement based on business needs and providing local support for the Safety function.
Document flow management:
- Administering incoming correspondence, including registration and handover to the responsible person.
- Monitoring the timely approval and signing of contracts and other documents (both electronic and paper) by the CEO.
- Working with Powers of Attorney (PoAs).
- Technical Tasks (upon request):
- Printing, copying, scanning, laminating, and similar tasks.
Protocol support:
- Providing visa support for Management and occasionally for Company employees.
- Organizing internal events.
- Coordinating Management’s and employees’ participation in external events.
- Updating the Company’s Partners database and ensuring timely congratulation of counterparties.
HR-related and ad hoc tasks:
- Supporting the HR function with timesheets, annual leave planning, etc.
- Participating in volunteering and other projects.
Requirements:
- Completed degree (BA/MA).
- At least 1.5 years of relevant experience as an Administrative Assistant, Secretary, or in a similar role.
- Languages: English and Turkish (advanced); Russian (at least upper-intermediate).
- Advanced user of MS Office (especially PowerPoint).
- Friendly and professional attitude, with a balanced and stress-resistant personality.
What we offer:
- A dynamic, high-paced, and ambitious company with international outreach.
- Attractive remuneration package (salary and performance-based bonus system).
- Coverage of medical insurance and daily meal allowance.
If you are interested in this challenging position we are looking forward to receiving your comprehensive application for
ref.no. 108.798 preferably through our
ISG career portal or via email.
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