One of our international clients is a dynamic and fast-growing company with a strong international presence.
We are currently seeking a highly organized and proactive Secretary to join their team in Istanbul.
This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and is passionate about supporting executive-level operations
Key Responsibilities:
Document Flow Management:
- Administer incoming correspondence, including registration and distribution to relevant personnel.
- Assess the urgency and priority of documents; delegate as necessary.
- Prepare documents for CEO’s review and signature.
- Manage outgoing documentation; ensure timely dispatch.
- Edit and proofread outgoing correspondence when required.
- Update the Power of Attorney (PoA) matrix and handle PoA preparation with managerial approval.
- Ensure timely approval and signing of contracts and other documents (both digital and paper).
- Provide methodological support on document flow procedures to employees.
- Handle technical tasks such as printing, scanning, copying, binding, and laminating.
Protocol Support:
- Provide visa support for Management, employees, and Company partners.
- Organize internal corporate events and meetings.
- Arrange Management and employee participation in external events.
- Maintain and update the Company’s partner database and manage holiday/congratulatory correspondence.
General Administrative & Organizational Duties:
- Answer and redirect incoming calls to the appropriate parties.
- Perform receptionist duties as needed.
- Provide local support for Safety and Health functions.
- Advise employees on administrative matters.
- Organize internal communications, including newsletters.
- Manage office procurement and supply needs.
Requirements:
- Bachelor’s or Master’s degree.
- Proficiency in MS Office (advanced user level).
- Strong analytical and organizational skills.
- Professional, friendly, and balanced demeanor with high stress resistance.
- Language skills: Fluent in English and Turkish; Russian is a plus.
Ready to join?
If you are a proactive, detail-oriented professional who enjoys working in a multicultural environment, we encourage you to apply and become a part of our client International’s success story.
When you are interested in this challenging position we are looking forward to receiving your comprehensive application for
ref.no. 107,087 preferably through our
ISG career portal or via email.
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